Airbnb Tips | Lessons Learned Managing Multiple Properties

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You have been following along with our Airbnb adventures for years now, and we love to hear that you are interested in what it takes to set up one (or Three!). So, I thought I would share a bunch of Airbnb tips I learned in the Summer of 2019 when we went from one house (the house I renovated for the HGTV pilot – head HERE for before & after pics and sources) to three houses (The Duplex and The Bunglow). Once we established a routine with the first house, we were were able to implement them at the other houses which made managing multiple houses MUCH easier! 

We recently created a hub for all our houses call the Crafted Host. The name came from my love of DIY home decor and Mr. Yolo’s (and Milwaukee’s) love for Craft Beer. We have an Instagram @craftedhost and a dedicated page on this site were people can go for updates about the houses and to book a stay.   It’s been great for directing people to one place for information!

Maximize your cleaning crew’s time
Hiring out the cleaning after a guest leaves is a complete necessity for us. We have such a quick turnover between guests, especially in our busy season, that it’s well worth it to have professionals responsible for cleaning in the most efficient way. We found our cleaning crew through word of mouth, so make sure to ask around for a crew that is reliable and great with communication.

One of the great Airbnb tips I learned is to give our cleaners a checklist (I included our checklist at the end of the post!) This helps them know everything they need to do in a short period of time. We aim for consistency in setting up our Airbnb for each guest. We also take pictures of each room, and send them to the cleaning crew so the spaces looks the same each time. 

We’ve also learned the importance of stocking multiple sets of linens that need to be washed to help speed up the cleaning process. While the cleaners are at the property during guest changeovers, they need to wash sheets and towels. We found having two sets of sheets and towels per bed and bathroom was extremely helpful. This way, while one set is in the wash, our cleaning team can make the beds and put out the other set of towels and washcloths. We keep the sheets in plastic bins under the beds labeled in each room to help this process. Then when the laundry is done, the cleaners put those linens in the appropriate bins. 

Build-in more turnaround time between guests
Initially, we had checkout time at noon and check-in at 2 pm. We quickly discovered two hours was not enough time for our cleaning crew to do the laundry, clean, and prep for our next guests.

So, last year, we changed check-out to 10 am and check-in at 2 pm. This gave us four hours, double the amount we were used to having to do a changeover. It relieved so much stress, and we’ve received no complaints from guests. If someone checks out early, we send those arriving a note that they can come earlier!

Remove Sentimental or Valuable item from the property
Items in an Airbnb are bound to get damaged or broken from time to time. I learned quickly not to have any personal, sentimental, or valuable items in the house. I get asked all the time about what I do if something gets broken or taken, and honestly, I don’t do anything and look at it as the cost of doing business. Virtually all of the decorative items in our Airbnb properties are thrifted from my fave local shops or Goodwill. The glasses and plates are from Amazon, so if anything gets broken or damaged, all of these items are easily replaceable.

We allow families, kids and dogs in the house, and accidents happen, people accidentally pack things from the house, and you just have to detach yourself from the stuff. With the property as a whole, I try not to have a big, sentimental attachment to it. For me, the joy is in renovating and designing a house, and then I want others to enjoy it! You have to remove yourself from the house and be at peace with people using it and making memories in your space. 

Sidenote: You can report major spills or damage to Airbnb. Make sure to have before photos of everything so you can prove that a guest destroyed it. 

Personal touches make all the difference
I think one of the reasons we get great online reviews is that we go above and beyond with the little personal touches.

Obviously, decorating is my thing, so that’s my favorite way to show my guests some love. An inexpensive Goodwill or thrift store run can elevate the space from an Airbnb to a home where people are excited to stay. We also love bringing warmth and life into each space with faux branches, greenery, and succulents.

We have everything on hand that our guests may need, including toiletries such as soap, shampoo + conditioner, body wash, lotion. We want them to feel right at home. I LOVE using Public Goods because the products are great, the packaging is so clean (feels like a hotel) and they have refill pouches so I don’t have to buy new containers all the time. 

We also have a coffee maker and leave coffee beans from our favorite local coffee shops, Colectivo and Anodyne. A  small basket with creamer, tea, coffee, stir sticks sits on the counter, serving as a sweet coffee station. 

Our Airbnbs host quite a few wedding and bachelorette parties. When we know there’s a celebration of any kind we leave a bottle of champagne for them! Also if guests are staying over Christmas, we put up decorations so it feels like a home away from home. 

I know some people like to leave chocolate, but since we allow dogs, we stay away from anything that could make them sick! 

Create efficiencies in your process
Running an Airbnb requires a lot of communication between you and your renters. To save time, we create and save templates with our common messages and responses. Of course, I always personalize the messages, but the general details typically stay the same. This saves me a ton of time!

I have a deep love of laminating. So naturally, I have a ‘House Manual’ laminated sheet I can use over and over that give guests directions and tell them about the house. These information sheets include where the laundry is located, recommendations for local coffee shops, restaurants and shopping in the neighborhood, the WiFi password — any helpful details or information they’ll need during their stay. 

You can also upload the ‘House Manual’ to Airbnb, so your guests can have all the info before they come, which can cut down on the back and forth questions. 

Be Proactive
One of our top Airbnb tips is to be ready for anything. You’re going to have times when everything doesn’t go as planned. Once, a skunk got into the basement of one of our properties while guests were there (and sprayed!). Another time an alarm in the basement went off in the middle of the night, and Mr. Yolo had to run over. 

The best thing you can do is be proactive. Take care of an issue right away, and tell your guests that you’re sorry for the inconvenience. When that alarm went off, we dropped a gift card to our local coffee shop with our guests the next morning. 

It’s also important that you’re proactive each time you’re in the home between guests so you can address issues to maintain the property’s value. Did you know opening up a home as an Airbnb property can actually be less wear and tear on a house than renting it? It’s because you can be proactive! Once or twice per week, the home is professionally cleaned top-to-bottom (way more than most average homes!). And, unlike a rental, you can consistently see what needs to be fixed or maintained throughout the year. 

Also, If something goes really wrong, offer to reimburse part of the stay. Honestly, the money you will lose is way better than a bad review! 

My overall advice
I hear a lot of people say, “Oh, I can just throw my place up on Airbnb to make some cash,” and it drives me crazy! 

To be a successful Airbnb, it takes a chunk of money upfront and quite a bit of work. I have found that expectations are different in each city, and sometimes it’s understood that you are staying at someone’s current home. But more and more, people are expecting a property that is not being lived in. This means all personal items need to be cleared out, you need to make space in the closets for guest’s items, and you need to invest in multiple sets of all new linens, towels, blankets, etc. Make sure the kitchen is well stocked for the number of guests your house will host (not everyone will cook, but you should be ready for the ones who will!).

Even though there can be a lot of start-up expenses, we found that it can pay off! But be prepared for the work that comes along with keeping your guests happy and your property maintained.  

And good luck! It’s a wonderful adventure and a great way to bring in extra income! I hope some of these Airbnb tips help you along your way.

If you are interested in becoming a host, Airbnb has more info here!